Organizing a union demands a lot of time and effort on your part. Now imagine organizing a destination Hawaii beach wedding, where you have a lot of unknowns that you need to decide on. Romance aside, planning the actual ceremony and reception can easily become overwhelming for any couple. So, how can you overcome this challenging situation? Finding the right coordinator will take off some of the stress of organizing the event. But to keep yourself focused, you must have a detailed Hawaii wedding checklist for your dream union. Weddings require a great deal of preparation. Booking tickets, accommodations, the right venue, getting the permits, etc., require your undivided attention.
To simplify things and make them more readable, we will divide your checklist into several parts, depending on the order in which things should be done.
Hawaii Wedding Planning Checklist – Part I
When you start organizing your celebration, there are important details that should be completed immediately. Below are some planning priorities you should include on your Hawaii wedding checklist.
- Begin by picking the island on which you want to get married in Hawaii. Since you’re going for a Hawaii union, you know that it has four major islands ideal for a beach ceremony.
- Next, you need to pick your coordinator. However, keep in mind that every coordinator specializes in a particular area of Hawaii. Therefore, we recommend you schedule a phone consultation to discuss how they can help you and what you expect.
- Once you have found the ideal coordinator with whom you feel comfortable, you should make a deposit to secure your place. The coordinator will then form a team to work on your ceremony. You must discuss a precise budget that will help them keep things within your defined limits.
- Discuss the kind of package you wish to have. At this point, you don’t need to get into too much detail, like the specifics of the flowers. Define the main things now, and you can get into details later.
- You surely have your wedding dates by now, so the coordinator can work on finding and reserving vendors to secure them for your ceremony date. You know that Hawaii is a very busy destination, so the sooner you book your vendors, the better.
Hawaii Wedding Checklist – Part II
Now that you have secured the date and vendors, it’s time to roll up your sleeves and do some of your own work. It’s time to get into the deep details:
- This is a good time to apply for your Hawaii marriage license. The process is really simple and straightforward, and you can apply online. However, you will need to show up in person to pick up your license. You can do this once you arrive in Hawaii, and it’s a rather short process.
- It’s time to make your guest list and send out invitations or save-the-date cards. This will give guests enough time to make their own travel arrangements. You should also book flights, hotels, and car reservations to prevent any last-minute surprises.
- Pick out your dress if you have not done so yet. It’s also a good time to decide on dresses for your bridal party. Ensure that the dresses will be ready before you depart for Hawaii.
- Your coordinator will want you to finalize the details for your ceremony and reception and create a timeline. This also means choosing the specific flowers and color schemes you would like and any other detail you wish the coordinator would pay attention to.
- If you have any special requests regarding your dream marriage union, you must alert your coordinator. For example, is there someone with disabilities who might need help accessing the ceremony location? Or are there any must-have photos that your photographer should know about? It may be useful to appoint someone for this task because you wouldn’t want your photographer running around looking for people instead of taking pictures.
- It’s time to plan what you and your partner will wear throughout your Hawaiian trip. Decide whether you want a post-ceremony dinner, which must be booked well in advance. You two should also decide what you want to wear for the post-ceremony dinner.
Hawaii Wedding Checklist – Part III
This is for the final stages of your Hawaii wedding planning, which are only a few days before the actual marriage celebration takes place. You want to make sure that everything is in order to avoid any stress:
- Contact your coordinator to check that everything is organized. You should trust that you have chosen a professional vendor who is good at their job. In general, most coordinators are highly detail-oriented professionals who will be contacted and consulted well in advance in case there are any questions or misunderstandings.
- Couples might get nervous or stressed out before departing, so it’s good to be kind and gentle to them. It’s good to get ready earlier for your destination celebration to avoid anxiety. Help your partner relax by giving them a lot of love and hugs to ensure everything goes smoothly.
Conclusion
Once you arrive in Hawaii, it’s time for you and your partner to relax. Meet with your chosen coordinator to ensure everything is in order for your Hawaiian dream celebration. Trust that you have done an excellent job following your Hawaii wedding checklist. Most importantly, you, your partner, and your guests enjoy yourselves and have fun.
It’s time for you to get dressed and let your wedding coordinator do their job. All you have to do is focus on enjoying your romantic union in Hawaii and have the most perfect day that you will remember for the rest of your life.
Ready to start your Hawaii wedding planning? Fill out our contact form for personalized assistance from our Hawaii wedding minister. If you need more ideas, then keep exploring our blog for more information on locations and wedding packages tailored to your needs. We can’t wait to help you create memories that will last a lifetime.
